2001.08.27 Meeting Notes

Officer's Meeting

Tecate Grill, Davis

Topics

• Contact Info
  As Typescript (Secretary), Melissa wanted to know what contact information is appropriate to provide to people in the public requesting it. For club business with external parties, the "@lugod.org" mail aliases were prefered.

• Carpool program
  (Trying to ressurect the carpool-coordiation service) Davis will be divided into its five standard areas, plus "points beyond." We'll try to recruit volunteers who are willing and able to provide carpool service from these areas to our regular meetings. People in need of a ride must contact the secretary at least two days in advance of a meeting, so that the closest driver can be contacted. Melissa will conduct a survey soon over VOX to determine the service available, and needed, at this time.

• Flyer Committee
  Pete suggested the creation of a 'flyer committee' to help post event flyers on a more regular basis. Flyer posting will become a more social event, including a lunch/dinner get-together during or after each campaign. More information on flyer distribution (eg, places with the most foot-traffic, local businesses that allow postings, etc.) will be added to LUGOD's Publicity-HOWTO.

• Reimbursment
  Rhonda is going to make receipt/reimbursment forms more readily available for members/officers who need to be paid back for various things.

• B/W suitable logo
  Bill has been encouraged to create a more black-and-white-friendly version of the LUGOD watertower logo for use on any future t-shirt, businesscard, etc., printing.

• LUGODder-of-the-[term] Award
  Pete has suggested that on a regular interval (probably not monthly, but more likely every 6-months), an outstanding member of the user group be awarded. A gift such as a book, game, or other piece of software, will be given. This will not only help show LUGOD's appreciation, but also encourage other members to become more active. :^)

• Library return policy
  Henry (librarian) could not make it to the meeting. However, we discussed the possibility of using a cron-job to automagically e-mail library patrons a few days before the item is due, and then later e-mail Henry once the item is past-due. Items should be returned within 2 weeks, unless they are renewed BEFORE the 2 week limit. ("Failure to comply invokes the wrath of Pete" ;^))

• Demo table
  LUGOD's original demo table (from our original Farmers Market demos) was badly damaged in storage, and has been discarded. We are considering replacing it with a foldable table some time soon, with the hope that we can participate in Farmer's Markets again before fall.

Attendance

• Bill Kendrick
• Pete Salzman
• Melissa Hardenbrook
• Rhonda Bailey